This Privacy Notice supplements our website terms and condition and any such other documents and agreements, and this Privacy Notice is not intended to override them.

 2. The Personal Information that we collect about you 

Amathalente Recruitment may collect, receive, record, organise, collate, store, update, change, retrieve, read, process, analyse, use, and share your Personal Information in a way set out in this Privacy Notice. When we do one or more of these actions with your Personal Information, we are "Processing" your personal information. "Personal Information" refers to private information about an identifiable person (which includes natural persons as well as juristic persons, such as companies or trusts). Personal information does not include information that does not identify a person (including in instances where that information has been de-identified). The type of personal information that we collect about you may differ on the basis of the services that you receive from Amathalente Recruitment. We may process different kinds of personal data about you which we have Grouped together as follows: • Identity Data, which includes information concerning your name, username or similar identifier, marital status, title, date of birth, gender, race and legal status, as well as copies of your identity documents, photographs,identity number, registration number and qualifications. • Contact Data, which includes billing addresses, delivery addresses, email addresses and telephone numbers. • Financial Data, which includes bank account and payment card details, insurance information, and financial statements. • Transaction Data, which includes details about payments to and from you. • Service Data, which includes information concerning your interactions with Amathalente • Security Data, which may include records of your access to our facilities, as well as CCTV camera footage of you on or nearby our premises. • Technical Data, which includes your internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Website. • Usage Data, which includes information about how you use our website, products, and services; and • Marketing and Communications Data, which includes your preferences in receiving marketing from us and our third parties and your communication preferences. If any of the information you provide to us contain special personal information such as health, religion, ethnic or race information, your consent is the lawful basis on which we rely to process such information unless any other lawful basis exists allowing us to process such information. If any information you provide us contains the processing of personal information of children (minors), for instance information given to us about a child during a complaint resolution process, this processing of personal information of children may only be carried out with the prior consent of the competent person such as a parent or legal guardian, unless lawful basis exists allowing us to process such information without the aforementioned consent. We do not provide services directly to children, and our site is not available for use by any person under the age of 17 years without consent and supervision from a competent person such as parent or a legal guardian. This Privacy Notice also applies in a case where a child makes use of our website with the consent from a competent person. Use of our website by a child without the relevant consent from a competent person is prohibited. Amathalente Recruitment may also process, collect, store and/or use aggregated data, which may include historical or statistical data ("Aggregated Data") for any purpose. Aggregated Data could be derived from your personal information but is not considered personal information as this data will not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your personal information so that it can directly or indirectly identify you, we will treat the combined data as personal information which will be used in accordance with this Privacy Notice.

4. How the Information Collected is Used 

Personal information provided to Amathalente Recruitment by you will only be used for the purposes stated when the personal information is requested. We may use your personal information: • To provide our services to you, as well as any goods that you may purchase from us (including goods you purchase from our website). • To operate our facilities. • To comply with our statutory obligations, including submissions to the companies and intellectual property commission, as well as interacting with regulatory authorities. • To conduct business case analysis. • To conduct Amathalente Recruitment 's recruitment exercises, including referrals, and hiring processes, including the capturing of a job applicant's details and the providing of status updates to such a job applicant. In this context Amathalente Recruitment will conduct criminal record and credit checks. • To retain and make information available to you on the website. • To provide you with marketing that is relevant to you, or to direct information concerning Amathalente Recruitment. • Maintain and update our customer, or potential customer databases. • To establish and verify your identity on the website. • Diagnose and deal with technical issues, customer support queries and other user queries. • Operate, administer, maintain, secure, and develop the website and the performance and functionality of the website. • To protect our rights in any litigation. • Detect, prevent, or deal with actual or alleged fraud, security or the abuse, misuse, or unauthorised use of the website and/or contravention of this privacy notice or any of the terms and conditions that apply to the use of the website. • Communicate with you and keep a record of our communications with you and your communications with us. • Inform you about any changes to the website, the privacy notice or other changes which are relevant. • To create user profiles and analyse and compare how you and other users make use of the website, including (Without limitation) habits, click-patterns, preferences, frequency and times of use, trends and demographics. • To analyse and compare the kinds of access devices that you and other users make use of and where you are using them; and • For any other purposes relevant to our business activities, provided they are lawful. Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of Amathalente Recruitment websites. Any disclosure of this information will be in aggregated and anonymised form and will not identify individual users. Amathalente Recruitment will restrict its processing of your Personal Information to the original purposes for which it was collected, unless Amathalente Recruitment reasonably considers that it is required to be processed for another purpose and that purpose is compatible with the original purpose. If you would like us to explain how the further processing for the new purpose is compatible with the original purpose, please contact us.

 5. Sharing of your Personal Information 

We will not intentionally disclose, for commercial gain or otherwise, your Personal Information other than as set out in this Privacy Notice or without your permission. Amathalente Recruitment may share your Personal Information under the following circumstances: • To our consultants, service providers and suppliers which have agreed to be bound by this Privacy Notice or on terms which offer the same level of protection as this Privacy Notice. • To our employees, suppliers, service providers and consultants if and to the extent that they need to know the information in order to provide the services for or to us for which they have been appointed, such as hosting, development and administration, technical support and other support services relating to the Website or the operation of the Amathalente Recruitment business. We will authorise any information processing done by a third party on our behalf, amongst other things by entering into written agreements with those third parties governing our relationship with them and containing confidentiality and non-disclosure provisions. • In order to enforce or apply any other contract between you and us. • In order to protect our rights, property or safety or that of our customers, employees and prospective employees, contractors, candidates and prospective candidates, suppliers, service providers, consultants and any other third party. • In order to mitigate any actual or reasonably perceived risk to us, our customers, employees and prospective employees, contractors, candidates and prospective candidates, consultants or any other third party; and • To governmental agencies, exchanges and other regulatory or self-regulatory bodies if required to do so by law or if we reasonably believe that such action is necessary to comply with the law or any legal process; Protect and defend the rights, property, or safety of Amathalente, or our customers, employees and prospective employees, contractors, candidates and prospective candidates, suppliers, service providers, consultants or any third party. Detect, prevent, or deal with actual or alleged fraud, security or technical issues or the abuse, misuse, or unauthorized use of the Website and/or contravention of this Privacy Notice; and protect the rights, property, or safety of members of the public. If you provide false or deceptive information about yourself or misrepresent yourself as being someone else, we may proactively disclose such information to the appropriate regulatory bodies and/or commercial entities.

 6. Cross-border Transfer

 Information that we collect from you may be collected in, or transferred to, a destination outside of South Africa. Such destination may not have comparable data protection legislation, and such collected information may also be processed by staff operating outside South Africa who work for us or by one of our contractors. However, we will ensure that there is either binding corporate rules or a binding agreement in place to ensure your information is processed in line with South African privacy legislation and this Privacy Notice. Please contact us if you want further information on the specific mechanism used by us when transferring your personal information outside of South Africa or the destination in which we collected the personal information. 

7. How we Store Information Collected Personal information

 is held only as long as is necessary to provide the services to you, business requirements and whichever period is the longest. The details of this are available on request to the Amathalente Recruitment Information Officer. Personal information that you provide to us will be stored electronically on our servers or those of our service providers, as well as in hard copy format (at times), with reasonable organisation and technical safeguards in place to protect this personal information. However, we do work with third party contractors, some of whom host and operate certain features of the website. If you subscribe for data, news, announcements, alerts or any such information to be emailed to you from Amathalente Recruitment, we will hold your details on our database until such time as you chose to unsubscribe from this service. You may do this at any stage by selecting the appropriate options. We may keep and process some or all your personal information if and for as long as: • We are required or permitted by law or a contract with you to keep it. • We reasonably need it for lawful purposes related to our functions and activities. • We reasonably need it for evidentiary purposes. To determine the appropriate retention period for personal information, Amathalente Recruitment will consider, among other things, the quantity, nature and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means. Amathalente Recruitment will always comply with applicable legal, regulatory, tax, accounting, or other requirements as they pertain to the retention of personal information.

 8. Quality and Protection of your Information We make every effort to keep the personal information we hold updated, complete and accurate. It is your duty to Provide Amathalente Recruitment with your most up-to-date personal information and you can do so by emailing us at thandeka@amathalente.org.

Amathalente Recruitment strives to ensure the security of personal information we hold by taking reasonable measures to prevent destruction, unlawful access, and loss of personal information. Any compromise of data integrity or confidentiality will be reported to you by written notice. Even by taking the above measures when processing personal information, we do not guarantee that your personal information is 100% secure. Please contact us by email at the aforesaid email address if you: • Require access to any of your personal information we have on our database; or • Wish to notify us of any change, modification, or correction; or • Would like to have your personal information removed from our records. We will require suitable proof of identity from you before we can action any of the above requests.

 9. How We Use “Cookies” In so far as our web pages use ‘cookies”, 

a cookie is a small file of letters and numbers that we place on your computer or mobile device. These cookies allow us to distinguish you from other users and assist us to provide you with a good experience when browsing our website. It also allows us to improve our website.

 12. Your rights Please note that, under certain circumstances, you may have rights under Data Protection Laws in relation to your personal information. 

You may have the right to: Request access to your personal information (commonly known as a "data subject' access request). This enables you to receive a copy of the personal information that Amathalente Recruitment has about you. We may refuse your request for access or disclosure of your personal information if any of the grounds permitted in law applies. Request correction of the personal information that we hold about you. 

This enables you to ensure that any incomplete or inaccurate data that Amathalente Recruitment holds about you is corrected.To exercise this right, you should contact us via email and inform us that your data is incomplete and/or inaccurate. You will need to point out what you believe is inaccurate or incomplete and explain to us how we should correct or complete it as well as provide us with the evidence of inaccuracies where available. On receipt of your request, we will, as soon as reasonably practicable, correct or complete your personal information. Request erasure of your personal data. This enables you to request that Amathalente Recruitment delete or remove personal information where there is no lawful basis for us continuing to process or retain it. You also have the right to ask us to delete or remove your personal information where you have successfully exercised your right to object to the processing thereof where we may have processed your information unlawfully or where we are required to erase or de-identify your personal information to comply with applicable law. Amathalente Recruitment may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. • Withdraw consent at any time where we are relying on consent to process your personal information. This will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at any time, you withdraw your consent. Please note that we may continue to process your personal information in certain instances where we are not relying on your consent. • Right to object. You have a right to object in accordance with applicable data protection or privacy legislation, at any time, from us processing or using your personal information and we may no longer process your personal information. Should you require to exercise your right to object, you should inform us that you do not want us to process your personal information and state the reasons why we should stop using such personal information to which you object. Should we not have any lawful basis for processing the information you object to, we would stop using such personal information objected to successfully, unless data protection or privacy legislation or other agreements with you provide us with a lawful basis for or justifies us in continuing to process such information, and we will inform you of the result of your objection.